A booking system perfectly suited to your conferences or congresses
You are organizing conferences or congresses and you are looking for a system that allows you to easily manage bookings, ticketing, and communication with your participants? Explorates offers a simple and effective solution that can be installed on your website and your partners' websites in just a few clicks.Our system requires no technical expertise: simply log in to the Explorates platform and enter the details of your conference or congress, including:
- The title of each conference and congress.
- The dates of the conferences and congresses. You can then enter one-off or recurring conferences or congresses, specifying the exact days and times of each event.
- The number of places available, event by event. You can, of course, define a different number of places available each time.
- The registration fee. You have complete control over the prices and can create different categories, each with its own rate, whether for children, seniors, or subscribers and members who benefit from a special discount.
- The name of the speaker or the people who will lead the congress.
- The method of sending confirmations. Participants can either receive confirmation by email, as a printable ticket, or by subscribing to a simple list.
The booking system developed by Explorates allows you to finely manage your exchanges with each of the participants in conferences and congresses.
Once all the settings are entered, your conferences and congresses are ready to be booked immediately on your website. We can assist you if needed. Participants in your conferences or congresses can then book their registration and pay online directly on your site.
The booking system automatically manages registration availability, and as soon as a conference or congress is full, sales are immediately suspended. You also have the option of manually validating each registration. In this case, you will need to review and approve each registration request before the system sends the payment request.
Good to know: confirmation emails are fully customizable, allowing you to precisely define the text that will be sent to each participant. For example, you can add a paragraph with practical information. For congresses, you can also provide all the necessary information regarding accommodation.
Give your conferences and congresses an international dimension
Behind Explorates' user-friendly interface lies a cutting-edge technical architecture for booking systems. Explorates is a member of the international Octo consortium, which defines the technical standards for booking and distribution APIs. This guarantees a reliable, sustainable, and scalable system!Adherence to the Octo standard offers another advantage: it allows you to present your conferences and congresses on other platforms and websites worldwide. Explorates already offers the ability to connect your conference program and congresses to online travel agencies such as Viator and GetYourGuide. It's also possible to link your booking system to other sites by deploying a booking module in your preferred languages.
Availability will, of course, remain centralized, and you won't need to intervene in the booking process. If an English internet user wishes to register for a conference from the UK Viator site, their participation will be validated as soon as payment is made and the sold place will immediately be taken into account in the total number of places available on your site and everywhere else.
Want to learn more? Contact us and we'd be happy to give you a demonstration of our booking system. Our team of IT engineers is ready to assist you!
How much does the conference and congress booking system cost?
Explorates offers several pricing plans to suit your needs and how your organization operates. Consider, for example, whether you need a single user account or if you want to work as a team.If you choose the plan with a single person responsible for bookings, Explorates' booking fee is 2.50% of the net amount of each registration plus €39 (excluding VAT) per month for the subscription. This fee is deducted directly from the customer's payment. If the participant hesitates and ultimately does not pay for their registration, no booking fee will be charged.
