A reservation system perfectly suited to your conferences and congresses
Do you organize conferences or congresses and are looking for a system that lets you easily manage bookings, ticketing, and relationships with your attendees? Explorates offers a simple and effective solution that can be installed on your website and on your partners' websites in just a few clicks.Our system requires no technical knowledge: simply log in to the Explorates platform and enter the various details relating to the organization of your conferences or congresses, namely:
- The title of each conference and congress.
- The dates of the conferences and congresses. You can enter one-off or recurring conferences or congresses, defining the exact days and times of each event.
- The number of available places, event by event. You can of course define a different number of available places each time.
- The registration fee. You have complete control over pricing and can create different categories, each with their own rate, whether for children, seniors, or subscribers and members who benefit from a special discount.
- The name of the speaker or of the people who will lead the congress.
- The method of sending confirmations. Attendees can receive their confirmation by email, as a printable ticket, or via registration to a simple list.
The reservation system developed by Explorates allows you to manage your communications with each attendee at your conferences and congresses with great precision.
Once all parameters have been entered, your conferences and congresses are ready to be booked immediately on your website. We can assist you if needed. Attendees at your conferences or congresses can then directly book their place and pay online on your website.
The reservation system automatically manages availability and, as soon as a conference or congress is fully booked, sales are immediately halted. You also have the option of opting for manual validation of each registration. In this case, you will need to review each registration request and approve it before the system sends the payment request to the attendee.
Good to know: confirmation emails are fully customizable, so you can enter the exact text that will be sent to each attendee. You can, for example, add a paragraph with practical information. For congresses, you can also provide all the details regarding accommodation.
Give your conferences and congresses an international dimension
Behind Explorates' ease of use lies a state-of-the-art technical architecture for reservation systems. Explorates is a member of the international Octo consortium, which defines the technical standards to be used for booking and distribution APIs. This guarantees a reliable, sustainable, and scalable system!Compliance with the Octo standard has another advantage: it allows you to showcase your conferences and congresses on other platforms and websites around the world. Explorates already offers the ability to connect your conference program and congresses to online travel agencies such as Viator, GetYourGuide, or Vizitoo. It is also possible to link your reservation system to other websites by deploying a booking module in the languages of your choice.
Availability will of course remain centralized and you will not need to intervene in bookings. If a user in the UK wishes to register for a conference via the British Viator website, their place will be confirmed as soon as payment is made, and the sold seat will immediately be reflected in the total available places on your website and everywhere else.
Want to find out more? Contact us and we will be delighted to give you a demonstration of our reservation system. Our team of software engineers, all based in France, is here to help!
How much does the reservation system for conferences and congresses cost?
Explorates offers several pricing plans to suit your needs and the way your organization operates. For example, consider whether you need a single access to the platform or whether you would like to work as a team.