How does Explorates make selling guided tours and excursions easier?
As a tour guide, you constantly have to juggle between scheduled tours and new bookings to organise for the weeks ahead, all while keeping track of payments. It's a complex, time-consuming and laborious process — yet absolutely essential to running your business smoothly.With Explorates, make your life easier: our booking system lets you manage all your reservations automatically!You don't need to be a software developer to use Explorates! Simply log in to your account on our platform and enter your guided tour schedule. All you need to fill in is:
- The name of your tour. You can add a short description and a long description if you wish.
- The maximum number of guests per guided tour.
- The days and times for each tour. The system is highly flexible — you can set one tour to run every Monday from 3pm to 5pm, while another takes place just once a month from 9am to noon.
- The price of your tour.You can of course define different categories by age and apply different rates for children.
- How your tickets will be delivered.Choose between digital tickets, printable tickets, or a simple guest list that you check on the day.
- Photos to showcase your guided tours.
- What is included in your service. And any additional information needed, such as accessibility for guests with reduced mobility or a minimum age requirement for your guided tours and excursions.
With Explorates, your guided tours will be open for booking on your website 7 days a week, 24 hours a day, with no effort on your part. The availability for each tour updates automatically as sales come in.
You remain fully in control of your sales and the marketing of your guided tours and excursions. You can, for example, choose whether to approve each booking request individually or leave the system open so that customers can register directly online and pay straight away. You can also open or close time slots and adjust all settings in real time, as needed. Equally, it is up to you to define your cancellation policy, which will then be applied automatically to all bookings.
Once you have entered your guided tour catalogue into Explorates, all that's left to do is install the booking widget on your website and wait for your first sales. Explorates takes care of everything! Your customers can book your tours directly on your website, paying online, with no action required from you. Availability updates in real time and, as soon as the maximum number of places is reached for a guided tour, it automatically becomes unavailable for sale.
Your customers will receive their confirmation in the format you have defined. You can fully personalise the messages sent to your customers, including all the necessary information.Even better, Explorates lets you set up an automated email reminder system to remind your customers of their upcoming guided tour date. Explorates can even schedule a WhatsApp message if you wish, provided your customers have given their consent at the time of booking!
Explorates helps you expand the distribution of your guided tours and excursions
If you want to attract new customers and maximise group attendance, you can distribute your guided tours on the platforms of major online travel agencies — not just on your own website. Here again, Explorates has you covered!Explorates lets you make your guided tour catalogue available on Viator, Get Your Guide and Vizitoo. A powerful way to reach millions of potential customers across Europe and around the world! More platforms are being added to Explorates all the time…
And again, there's nothing for you to do! Viator, Get Your Guide, Vizitoo and any other online travel agency all draw on the data you have already entered into Explorates. For example: if a Get Your Guide customer books 4 places for a guided tour on 10 July at 2pm, those 4 places are immediately removed from available stock on your website and all other platforms. And the Get Your Guide customer will of course receive your confirmation as soon as payment is complete.
Contact us to request a demo and ask all your questions! It will also be a great opportunity to share examples of tour guides around the world who are already using Explorates to manage their bookings.
How much does the booking system for guided tours and excursions cost?
Explorates offers a pricing structure that adapts to each user's needs and specific requirements.Good to know: we charge no commission, regardless of the number of tours booked through our system.